ANNOUNCING AN OPPORTUNITY TO
BECOME A PART OF THE MWR TEAM
POSITION: HUMAN RESOURCES ASSISTANT
SALARY: $16.04 PH
ANNOUNCEMENT #: GP-22-36360 FULL-TIME
OPENING DATE: 23 AUG 2022 PERSONNEL BULLETIN
CLOSE DATE: 06 SEP 2022
EMPLOYMENT CATEGORY: Full-time - 40 hours per week, benefits. / Monday - Friday: 0730 - 1600
PURPOSE: The purpose of the position is to perform human resource and administrative support functions requiring knowledge of civilian human resources functions and processes involving human resource and benefit transactions.
LOCATION: HUMAN RESOURCES OFFICE, ADMINISTRATION; Morale Welfare and Recreation Department, Community Activities Division, Naval Construction Battalion Center, Gulfport, Mississippi.
AREA OF CONSIDERATION: Open to the Public. Vacancies may be filled by methods other than promotions when the best qualified person can be obtained from other sources.
HOW TO APPLY: https://www.usajobs.gov/job/673175700
To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
MAJOR DUTIES AND RESPONSIBILITIES:
Performs administrative and technical support work in a variety of personnel functions. Processes the full range of personnel actions for craft and trade and pay band nonappropriated fund (NAF) employees involving a variety of occupations. Examines request for personnel actions, verifies all entries by performing a procedural and technical review of proposed actions to assure correctness of entries and cited authority. Processes new appointments. Interviews employees to obtain data to complete appointments forms or instructs individual in completing forms such as health benefits registration, life insurance, designation of beneficiary, tax certificates, clearance and investigation data.
Computes and flags due dates for various types of personnel actions, i.e., within grade increase, conversions, performance appraisals, expiration date of temporary appointment, salary retention period, etc. Verifies employment. Processes Requests for Personnel Actions (SF-52s). Ensures supporting documents are complete and attached to SF-52 (e.g. job descriptions, set of duties, etc.). Provides assistance to customers on applicable procedures, instructions, and regulations. Monitors status on pending actions. Reviews personnel action requests for correctness of position numbers and organizational data. Retrieves data for reports. Provides information on status of personnel actions to operating officials.
Determines necessary documents needed to support transactions and ensures they are included in the action and OPF. Establishes and/or maintains OPFs, including consolidation with prior service records. Obtains original OPF from records center or other activity as required. Conducts new employee orientation. Provides brochures, e.g., health/life insurance, and explains retirement provisions, hours of work, leave accrual, health and life insurance options, local facilities, standards of conduct,
EEO, etc. Answers employee questions. Ensures benefit enrollments are completed timely and accurately and contain necessary certifications. Assists employees in preparing documents necessary for background investigations, (NACs) etc. Assists new employees in completing required appointment forms, e.g., Designation of Beneficiary, W-4, etc.
Assists in special projects by gathering data from files and automated systems, and extracting information from official personnel folders. Compiles in prescribed format and forwards to supervisor for consolidation.
Authenticates personnel data reflected on various forms. Gathers background information on issues, researches current policy as it relates to the issue, and determines related trends that may impact on the issue at hand. Makes recommendation of necessary action based on research. Expedites flow of information and communications. Utilizes an in-depth knowledge of regulations, policies and procedures to answer employee questions on a variety of personnel issues.
Reviews personnel action requests and applications for accuracy, resolves discrepancies and completes missing information. Determines benefit eligibility, creditable service, (e.g., SCD's) and follows up on suspense actions, (e.g., probationary and trial periods, etc). Ensures necessary signatures and documents needed are present, complete and arranged in proper sequence, and those necessary steps are taken for subsequent routing and filing. Inputs information in to the automated personnel
system in a timely manner and ensure accuracy of all salary and pay adjustments. Provides information on vacancy announcements to BUPERS employees and outside applicants.
Composes and types Vacancy Announcements for distribution by mail or E-mail within area of consideration. Prepares advertisement for publication in newspapers requested by the respective departments. Maintains case files for each Vacancy Announcement. Receives visitors and telephone calls; tactfully obtains information about purpose of call or visit, determines if matter can be handled personally, referred to another individual or office, or if it required supervisor's attention. Exercises discretion in determining whether visitor or caller is entitled to receive requested information. Types a variety of materials using a computer from rough draft or clean copy with responsibility for format, spelling, punctuation, arrangement, and spacing of
material.
Sets up and maintains databases, spreadsheets and centralized files. Maintains files consisting of reports, letters, notices and instructions. Screens and purges files as needed to remove obsolete or irrelevant material. Prepares TDY and PCS travel orders for both APF and NAF; arranges travel schedule, itineraries and makes reservations.
Performs other duties as assigned.
Work is primarily sedentary. Some walking, standing, bending and carrying of light items such as papers and files is required.
Work is performed in a typical office setting that is adequately lighted, heated and ventilated.
QUALIFICATION REQUIREMENTS: In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. All non-government positions identified on your resume must include complete address and to and from dates. Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.
One year of specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression.
Specialized experience must demonstrate the following:
As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.
ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.
Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.
Education
The incumbent must be a qualified typist and have at least one year of work experience or higher level education that demonstrates the ability to perform the duties of the position.
Additional information
Some positions have special requirements
• Position is a sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.
• Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006.
• Salary is dependent on experience and/or education.
• For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.
This announcement may be used to fill additional vacancies within 90 days of closing date.
REQUIRED DOCUMENTS TO APPLY:
- If you are a current or former Federal Employee, please include your last three (3) evaluations.
- Please include three (3) professional references with your Resume.
FAILURE TO PROVIDE THE ABOVE MENTIONED “REQUIRED DOCUMENTS” WILL RESULT IN AN INCOMPLETE APPLICATION AND WILL NOT BE CONSIDERED.
Veteran’s Preference/Gold Star Veteran's Preference: Qualifying military veterans, and spouses/parents of deceased veterans shall be given employment preference over non-preference applicants if they are equally qualified. Preference applicable for positions open to external candidates. To claim Veteran's preference, you MUST: Submit a copy of your DD-214 (member 4 copy); AND Submit completed SF15 from the Veterans Administration (VA); AND Submit any other supporting documentation (disability, official statements, proof of service, etc). To claim Gold Star Veteran's preference, you MUST: Submit completed SF-15 from the Veterans Administration (VA); AND Submit a legible copy of DD-1300; AND Submit any other supporting documentation (official statements, document of service, court decree, etc).
VETERAN’S PREFERENCE: Qualifying veterans must submit a copy of their DD-214 with their application for employment.
SPOUSAL PREFERENCE: The time period of eligibility for spousal preference begins 30 days before the military member's reporting date at a new duty station outside of the current duty station's commuting area and applies without time restriction except that spouses seeking preference with less than six months’ time remaining in the area may be non-selected. Spousal Preference forms are located in the lobby at the MWR Admin. Bldg. 352.
You MUST attach spouse’s orders.
You MUST be referenced (family) on the orders.
If you are not referenced by name on the order, you MUST provide a copy of your marriage certificate.
Dept of the Navy is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation or any other non-merit factors.
As a condition of employment, selectee will be required to participate in the Direct Deposit/Electronic Funds transfer within the first 60days of employment. This is a DoD standard method of payment of personnel. Employees will be subject to administrative action for failure to enroll unless a waiver has been obtained.
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